The difference between a janitorial contract that holds up and one you replace in six months is almost always the checklist. A vague agreement to clean the office leaves everything open to interpretation, and quality quietly shrinks. A detailed scope that lists every task and how often it happens gives you something to hold the company to. Here is what a complete commercial cleaning checklist should cover for a Baton Rouge facility.
Nightly or per visit tasks
- Empty all trash and replace liners
- Clean and sanitize restrooms and restock supplies
- Vacuum carpets and traffic areas
- Sweep and mop hard floors
- Wipe and sanitize break rooms and shared surfaces
- Spot clean entry glass and high touch points like door handles and light switches
- Tidy and straighten common areas
Weekly tasks
- Detail dusting of surfaces, sills, and fixtures
- Full mop and edge of all hard floors
- Clean interior glass and partitions
- Sanitize phones, keyboards, and shared equipment on request
Monthly and periodic tasks
- High dusting of vents, ledges, and light fixtures
- Floor buffing and burnishing
- Baseboard and detail cleaning
- Carpet spot treatment
Quarterly and annual tasks
- Carpet extraction and deep cleaning
- Strip and wax or refinish hard floors
- Window washing
- Deep restroom descaling
What should surround the checklist
A task list is only half of a good scope. The other half is who is accountable. A dependable contract names a single point of contact with a direct number and a response time, uses background checked employees rather than rotating subcontractors, carries general liability and workers compensation insurance, and sends a supervisor to inspect the work on a schedule rather than only when you complain. Those pieces are what keep the checklist from quietly shrinking.
Hydro Clean Maintenance Solutions is a family owned Baton Rouge company that provides recurring janitorial contracts with written scopes, insured and background checked staff, supervisor inspections, and a rep who answers the phone. To get a scope and a flat monthly price built for your facility, call (225) 681-3639 or request a free estimate.